Operational coordination

Everything is the same shape.

A flow, a column and an item are one thing in Gridfloo. An item that holds a flow becomes a column of the one above it — which is why the same work reads as a list, as a process, as columns, or as a single number, without being entered twice.

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One primitive

Built out of one idea, not five features

Most tools give you projects, and inside them lists, and inside those tasks — three kinds of object that stop being interchangeable the moment your work does not fit the shape somebody else chose. Gridfloo has one.

An item can hold a flow

Break a job into smaller pieces and the job becomes the place they live. The same move works at any depth, because there is no special level.

Roll-ups count everything below

Items, active, overdue, done, and the money — counted recursively down the whole tree, so a column tells you what is under it rather than what was typed on it.

One item, more than one flow

The same row can live in sales and in production at once, each with its own columns and its own way of looking at it. Not a copy that drifts — one row.

Seven views

The same work, looked at seven ways

Nothing is re-entered to change view. Drag items between columns and they move; links drawn between columns decide which moves are allowed at all.

OverviewProcessStagesListCalendarGanttDetails

Planned and due are two fields

The day you will do it and the day somebody else needs it are different facts. Keeping them apart is what lets a day be planned honestly instead of optimistically.

Time reported where the work is

A timer on the item itself, and hours that roll up with everything else. A timer you have to go and find is a timer people start late and stop later.

Work that leaves the building

Most work involves somebody who does not work here

A customer sending a request, a colleague filing an expense, a repair company fixing the printer. Gridfloo treats all three as doors into a flow rather than as reasons to give somebody an account.

A door in, and nothing else

A form lands one item in the flow you chose. Whoever filled it in gets no access to that flow — not even to see it — and can always read their own submission back.

Hand a job to somebody with no account

They get a link. One job, no sign-up and no password: they report where it stands, a reference and a date, and it shows on your item. Closing it stays yours.

Who may commit the company

A named right, separate from being an administrator — because the person who orders the repair is rarely the person who changes the settings. Anybody may prepare a request; sending it is the commitment.

The editor

Presentations, diagrams and printable pages, with a real unit

Gridfloo has its own editor, with its own opinion about what a document is: everything on the page is an object with a position in millimetres, so what you see is what measures.

Presentations

16:9 and 4:3, named layout slots, speaker notes, and a presentation mode with a separate presenter window showing the clock, this slide’s notes and the next one’s.

Diagrams that hold together

A connector’s ends are references to the shapes, not coordinates. Move a box and its arrows follow, re-picking the side they leave from. Straight or right-angled, with labels on the line.

Pages that print

Fourteen page sizes, named styles, headers and footers with live page numbers and dates, a table of contents, find and replace, and spellcheck in the document’s language rather than the machine’s.

Tables that calculate

Fifteen ready-made tables — quote, invoice, bill of materials, time report, budget — with 38 functions written plainly: SUMIF(category = "labour", line_total). Money rounds as you type, so the printed total matches the rows above it.

What it deliberately is not: a spreadsheet

There is no grid and no cell addresses. A formula belongs to a column — computed for every row — or to a summary line under the table, where each line may only see the lines above it. A circular reference is not caught, it is impossible. The cost is that you cannot write A1; the return is a document that never depends on where something happens to sit.

Six languages

Translated properly, not approximately

Plurals go by form rather than by an English if-statement: English has two, Russian four, Arabic six. Arabic is right-to-left throughout — the layout, the icons that point somewhere, all of it.

English (UK)English (US)SvenskaРусский简体中文العربية

Your own words too

Flow names, field labels, options and the labels on your process arrows can be translated into the same six languages, priced per phrase. A human translation is never overwritten, and a translation hides itself when the original changes.

Read it in yours, leave theirs alone

Anyone can read an item in their own language without changing what a colleague sees. Language follows what the person asked for, never what their IP address suggests.

Pricing

Free for every feature. Pay for the AI you use.

Flows, documents, mail, contacts, quotes, time and expenses are free for the whole team, for as long as you like. Plans add AI credits every month — shared across a team, so the price per person stays low.

Prices in USD, excluding VAT where it applies. Every new workspace includes a one-time AI trial. Cancel or change plan at any time.

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Getting in

Gridfloo is not open for self-service yet

It is in use, and taking on new groups deliberately. Tell us who you are and what you are trying to run, and we will come back to you.

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